As the host (or co-host) in a meeting, you can manage the participants. There are several options available. This article covers them in detail.
Order of participants
Names in the participants list appear in the following order:
- You
- The host (If you’re not the host)
- Phone numbers with no names
- Unmuted participants (sorted alphabetically)
- Muted participants (sorted alphabetically)
Controls for hosts and co-hosts
With meetings, hosts and co-hosts can control the following features:
- Mute participants
- Request that a participant unmutes
- Stop a participant's video
- Request that a participant starts their video
- Prevent participants from screen sharing
- Rename a participant
- Put a participant on hold if enabled
- Choose to play an enter or exit chime
- Lock the meeting to prevent anyone new from joining
- Place participants in waiting room or admit/remove participants from the waiting room (waiting room can only be enabled by the host)
Only hosts have access to these features:
- Give a participant the ability to record locally
- Make a participant host or co-host
- Enable waiting room
Controls for managing participants
Windows | 
Mac
- Click Manage Participants in the host controls to display the participants list:
- Click the drop-down menu located at the top-left corner to close the participants list or click Pop Out to separate the participants list from the meeting window:
- Hover over a participant and click More for these options:
- Chat: Open the chat window to send messages directly to the panelist.
- Stop Video: Stop the participant's video stream so they are unable to start their video. If the participant hasn't started their video, you will see the Ask to Start Video option.
- Make Host (only available to the host): Assign the attendee to be the host. There can only be one host.
- Make Co-Host (only available to the host): Assign the attendee to be a co-host. You can have an unlimited number of co-hosts.
- Allow Record (only available to the host): Allow the attendee to start or stop a local recording of the meeting. Attendees do not have access to start a cloud recording.
- Assign to type Closed Caption (only available to the host): Assign the attendee to type closed caption during the meeting.
- Rename: Change the attendee name that is displayed to other participants. This change only applies to the current meeting.
Note: To change your own name that is displayed, hover over your name in the participants list and click Rename. You can permanently change your name in your profile. - Put in Waiting Room: Place the attendee in a virtual waiting room while you prepare for the meeting. The host must enable waiting room for this option to appear.
- Put On Hold: If the waiting room is not enabled, you'll see this option to place the attendee on hold.
- Remove: Dismiss a participant from the meeting. They won't be able to rejoin unless you allow participants and panelists to rejoin.
You will also have access to enable or disable these options at the bottom of the participants list:
- Invite: Invite others to join the meeting.
- Mute All / Unmute All: Mute or unmute all participants currently in the meeting.
Click More for these options:
- Ask All to Unmute: Display a pop-up notification to all muted participants with option to unmute themselves or stay muted.
- Mute Participants upon Entry: Automatically mute participants as they join the meeting.
- Allow Participants to Unmute Themselves: Participants can unmute themselves if they want to speak to others in the meeting.
- Allow Participants to Rename Themselves: Participants can change their screen name displayed to other participants.
- Play sound when someone joins or leaves: Play a sound when participants join and leave the meeting
- Play Chime for Chat Messages/Raise Hand: Play a sound when participants use in-meeting chat or raise their hand.
- Enable Waiting Room: Enable the Waiting Room feature. This option is available regardless of the web portal setting.
- Lock meeting: Don't allow other participants to join the meeting in progress.
- Merge to meeting window: Merge the participants list with the main meeting window. This option is only available if you separated the participants list from the main meeting window.
To prevent participants from screen sharing:
- In the host controls, click the arrow next to Share Screen and click Advanced Sharing Options.
- Under Who can share? choose Only Host.
- Close the window.
Linux
- Click Manage Participants in the host controls to display the participants list.
- Hover over a participant and click More for these options:
- Make Host (only available to the host): Assign the attendee to be the host. There can only be one host.
- Make Co-Host (only available to the host): Assign the attendee to be a co-host. You can have an unlimited number of co-hosts.
- Allow Record (only available to the host): Allow the attendee to start or stop a local recording of the meeting. Attendees do not have access to start a cloud recording.
- Assign to type Closed Caption (only available to the host): Assign the attendee to type closed caption during the meeting.
- Rename: Change the attendee name that is displayed to other participants. This change only applies to the current meeting.
Note: To change your own name that is displayed, hover over your name in the participants list and click Rename. You can permanently change your name in your profile. - Stop Video: Stop the participant's video stream so they are unable to start their video. If the participant hasn't started their video, you will see the Ask to Start Video option.
- Put On Hold: Place the participant on hold, removing them from the video and audio conference. The Allow host to put attendee on hold option must be enabled prior to starting the meeting. See Attendee on Hold for details.
- Remove: Dismiss a participant from the meeting. They won't be able to rejoin unless you allow participants and panelists to rejoin.
You will also have access to enable or disable these options at the bottom of the participants list:
- Invite: Invite others to join the meeting.
- Mute All / Unmute All: Mute or unmute all participants currently in the meeting.
Click More for these options:
- Ask All to Unmute: Display a pop-up notification to all muted participants with option to unmute themselves or stay muted.
- Allow Participants to Unmute Themselves: Participants can unmute themselves if they want to speak to others in the meeting.
- Allow Participants to Rename Themselves: Participants can change their screen name displayed to other participants.
- Mute Participants upon Entry: Automatically mute participants as they join the meeting.
- Play sound when someone joins or leaves: Play a sound when participants join and leave the meeting
- Play Chime for Chat Messages/Raise Hand: Play a sound when participants use in-meeting chat or raise their hand.
- Enable Waiting Room: Enable the Waiting Room feature. This option is available regardless of the web portal setting.
- Lock meeting: Don't allow other participants to join the meeting in progress.
- Merge to meeting window: Merge the participants list with the main meeting window. This option is only available if you separated the participants list from the main meeting window.
To prevent participants from screen sharing:
- In the host controls, click the arrow next to Share Screen and click Advanced Sharing Options.
- Under Who can share? choose Only Host.
- Close the window.
Chrome OS
- Click Manage Participants in the host controls to display the participants list.
- Click the drop-down menu located at the top-left corner to close the participants list or click Pop Out to separate the participants list from the meeting window:
- Hover over a participant and click More for these options:
- Chat: Open the chat window to send messages directly to the panelist.
- Stop Video: Stop the participant's video stream so they are unable to start their video. If the participant hasn't started their video, you will see the Ask to Start Video option.
- Make Host (only available to the host): Assign the attendee to be the host. There can only be one host.
- Make Co-Host (only available to the host): Assign the attendee to be a co-host. You can have an unlimited number of co-hosts.
- Allow Record (only available to the host): Allow the attendee to start or stop a local recording of the meeting. Attendees do not have access to start a cloud recording.
- Assign to type Closed Caption (only available to the host): Assign the attendee to type closed caption during the meeting.
- Rename: Change the attendee name that is displayed to other participants. This change only applies to the current meeting.
Note: To change your own name that is displayed, hover over your name in the participants list and click Rename. You can permanently change your name in your profile. - Put in Waiting Room: Place the attendee in a virtual waiting room while you prepare for the meeting. The host must enable waiting room for this option to appear.
- Put On Hold: If the waiting room is not enabled, you'll see this option to place the attendee on hold.
- Remove: Dismiss a participant from the meeting. They won't be able to rejoin unless you allow participants and panelists to rejoin.
You will also have access to enable or disable these options at the bottom of the participants list by clicking More:
- Mute All / Unmute All: Mute or unmute all participants currently in the meeting.
- Mute participants on entry: Automatically mute participants as they join the meeting.
- Allow participants to unmute themselves: Participants can unmute themselves if they want to speak to others in the meeting.
- Allow participants to rename themselves: Participants can change their screen name displayed to other participants.
- Lock meeting: Don't allow other participants to join the meeting in progress.
- Merge to meeting window: Merge the participants list with the main meeting window. This option is only available if you separated the participants list from the main meeting window.
To prevent participants from screen sharing:
- In the host controls, click the arrow next to Share Screen and click Advanced Sharing Options.
- Under Who can share? choose Only Host.
- Close the window.
Web
When joining via web, you will have limited functionality in managing participants.
- In the host controls, click Manage to display the participants list.
- Hover over a participant and click More for these options:
- Stop Video: Stop the participant's video stream so they are unable to start their video. If the participant hasn't started their video, you will see the Ask to Start Video option.
- Spotlight Video: Place the attendee as the active speaker for all attendees. Learn more.
- Rename: Change the attendee name that is displayed to other participants. This change only applies to the current meeting.
Note: To change your own name that is displayed, hover over your name in the participants list and click Rename. You can permanently change your name in your profile. - Make Host (only available to the host): Assign the attendee to be the host. There can only be one host.
- Assign to type Closed Caption (only available to the host): Assign the attendee to type closed caption during the meeting.
- Remove: Dismiss a participant from the meeting. They won't be able to rejoin unless you allow participants and panelists to rejoin.
You will also have access to enable or disable these options at the bottom of the participants list:
- Mute All / Unmute All: Mute or unmute all participants currently in the meeting.
- Mute participants on entry: Automatically mute participants as they join the meeting.
- Play enter/exit chime: Play a sound when participants join and leave the meeting
- Lock meeting: Don't allow other participants to join the meeting in progress.
iOS
- Tap Participants in the host controls to display the participants list.
- Tap a participant's name to manage a specific participant.
- Mute Audio: Mute the attendee's audio.
- Make Host (only available to the host): Assign the attendee to be the host. There can only be one host.
- Allow Record (only available to the host): Allow the attendee to start or stop a local recording of the meeting. Attendees do not have access to start a cloud recording.
- Put in Waiting Room: Place the attendee in a virtual waiting room while you prepare for the meeting. The host must enable waiting room for this option to appear.
- Put On Hold: If the waiting room is not enabled, you'll see this option to place the attendee on hold.
- Stop Video: Stop the participant's video stream so they are unable to start their video. If the participant hasn't started their video, you will see the Ask to Start Video option.
- Make Co-Host (only available to the host): Assign the attendee to be a co-host. You can have an unlimited number of co-hosts.
- Rename: Change the attendee name that is displayed to other participants. This change only applies to the current meeting.
Note: To change your own name that is displayed, hover over your name in the participants list and click Rename. You can permanently change your name in your profile. - Remove: Dismiss a participant from the meeting. They won't be able to rejoin unless you allow participants and panelists to rejoin.
You can chat with the participants, invite others, mute or unmute all with the options at the bottom of the window.
To lock the meeting or the screen share, mute participants upon entry, play the enter/exit chime, or put attendees into the waiting room upon entry, tap More then Advanced settings in the host controls.
This will open the additional options for managing participants:
- Lock meeting: Don't allow other participants to join the meeting in progress.
- Lock Share: Prevent attendees from screen sharing.
- Mute on Entry: Automatically mute participants as they join the meeting.
- Play enter/exit Chime: Play a sound when participants join and leave the meeting
- Put Attendee in Waiting Room on Entry: Place the attendee in a virtual waiting room while you prepare for the meeting. The host must enable waiting room for this option to appear.
- Allow Attendees to Chat with: Control whether attendees can with other attendees or only the host.
Android
- Tap Participants in the host controls to display the participants list.
- Tap a participant's name to manage a specific participant.
- Make Host (only available to the host): Assign the attendee to be the host. There can only be one host.
- Make Co-Host (only available to the host): Assign the attendee to be a co-host. You can have an unlimited number of co-hosts.
- Stop Video: Stop the participant's video stream so they are unable to start their video. If the participant hasn't started their video, you will see the Ask to Start Video option.
- Remove: Dismiss a participant from the meeting.
- Allow Record (only available to the host): Allow the attendee to start or stop a local recording of the meeting. Attendees do not have access to start a cloud recording.
- Put in Waiting Room: Place attendees in a virtual waiting room while you prepare for the meeting. The host must enable waiting room for this option to appear. Learn more.
- Put On Hold: If the waiting room is not enabled, you'll see this option to place the attendee on hold.
- Assign to type CC (only available to the host): Assign the attendee to type closed caption during the meeting.
- Rename: Change the attendee name that is displayed to other participants. This change only applies to the current meeting.
Note: To change your own name that is displayed, hover over your name in the participants list and click Rename. You can permanently change your name in your profile.
You can chat with the participants, invite others, mute or unmute all with the options at the bottom of the window.
Tap More in the host controls to open the additional options for managing participants:
- Lock meeting: Don't allow other participants to join the meeting in progress.
- Lock Share: Prevent attendees from screen sharing.
- Mute Upon Entry: Automatically mute participants as they join the meeting.
- Play Enter/Exit Chime: Play a sound when participants join and leave the meeting
- Put Attendee In Waiting List: Place the attendee in a virtual waiting room while you prepare for the meeting. The host must enable waiting room for this option to appear.
- Allow Attendees Chat To: Control whether attendees can with other attendees or only the host.